Agenda and minutes

1.         This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking.

2.         The Chairman will read the following announcement:

“This meeting will be webcast live to the Internet and will be archived for later viewing. Copies of recordings may be made available on request.

By entering the chamber’s lower seating area you consenting to becoming part of the webcast.

If you wish to avoid being filmed you should move to the public gallery or speak to the webcasting officer”

The Chairman reminded everyone present that the meeting would be broadcast live of the Internet, and that the Council had adopted a protocol for the webcasting of its meetings.

At the last meeting it was agreed that Trini would chair this meeting. Daisy would be Vice-Chairman.

Noted that Trini would chair this meeting and Daisy would be Vice Chairman.

To confirm the minutes of the last meeting of the Youth Council are correct.

            RESOLVED:

That the minutes of the meeting held on 11 May 2010 were agreed as a correct record.

Project group members to feedback on their first meetings for;

• What’s on and where? (minutes attached)
• ‘Free Time’ Vox-Pox Film

a) What’s on and Where?

Trini informed Youth Councillors that the group had agreed aims and objectives and an action plan to identify the location of youth centres and youth clubs in the District. Each member of the group had been allocated tasks to complete by 22 June 2010.

b) ‘Free Time’ Vox Pox DVD

Holly advised that the group had discussed youth activities available around the District and filming ideas for the DVD. The group allocated tasks to research the activities around the District for the week commencing 14 June 2010. (Minutes for their first meeting attached).

To consider and respond to any new submission forms.

a) Kelly Redston - Essex and Southend LINk

AGREED that Kelly Redston would be invited to a future meeting to discuss the role of the LINk, youth LINk and getting young people involved in having their say on health and social care issues and concerns in their communities.

Diane to discuss the speed meeting event between Youth Councillors and District Councillors in relation with Local Democracy week, 18 - 22 October 2010.

Diane advised Youth Councillors that officers had consulted the Leader and Chief Executive about the idea of a speed meeting between Youth Councillors and a selection of District Councillors. The event would enable adult Councillors and Youth Councillors to get to know each other and find out about their work within the District,  for a 2 minute fun and informal question round . The event would be held in the Local Democracy Week in October 2010.

AGREED that Youth Councillors would consider questions to ask District Members and that Officers would advise District Councillors about the event.

Trini to update members on the Youth Opportunity Funding.

Trini informed Members that the Youth Opportunity Funding that Annie successfully obtained from Essex County Council for £8439 in April had been suspended awaiting the new Government’s emergency budget announcement for the year in June 2010. Trini advised the YOF and YCF budget would no longer be ring fenced, and therefore numerous youth projects across the country, including the Epping Forest Youth Council may not receive any of the funding, previously promised.

Essex County Council had sent EFYC a letter informing the EFYC of an announcement from Government Office Eastern Region (Go East):

‘In light of the Chancellor of the Exchequer’s recent announcement of an emergency Budget on 22^nd June and the need to reduce public expenditure by £6 billion overall in 2010-11 specific grants and programmes, including Youth Opportunity Fund and Youth Capital Fund, are subject to decision by Ministers between now and the June Budget.’ 

Essex are therefore unable to proceed further with the distribution of the funding for YOF/YCF projects until they have had confirmation of the budget that would be allocated to Essex.

AGREED that Trini would seek advice about the content of YOF letter, as the EFYC had been informed in April that it had been granted the money.

AGREEDHibba would write a letter to the Youth Opportunity Funding co-ordinator explaining the disappointment experienced by the effects that the loss of the YOF and YCF funding will have on future youth projects and young people’s participation within their communities.

Connor to report on the British Youth Council General Election Manifesto 2010.

Connor had sent his apologies and would update Youth Councillors at the next meeting.

To agree one to one appointments with Diane (attached) and to advise holiday dates.

Diane had arranged for ‘one to one’ appointments listed in the agenda and asked all Youth Councillors to confirm that the time and dates were suitable. The appointments would provide one to one sessions for Youth Councillors to discuss any concerns or queries in private.

Lucy to request articles and information from Youth Councillors for the next issue of the EFYC Newsletter in September 2010.

Lucy asked Youth Councillors to supply articles and photographs for the EFYC Newsletter, advising that the deadline for submission would be the 3 August 2010.

AGREED that Duncan, Ellis, James Harrington, Jekin and Daisy would produce articles for the Newsletter.

(i)                  To agree a Beejal as the Chairman for the next meeting; and

(ii)                Members to raise items of business for consideration at the next meeting.

(i) AGREED that James Harrington would chair the next meeting on 6 July 2010, Trini would be Vice Chairman.

(a)        Further notices by Diane;

a) Notices by Gill

• Waltham Abbey Town Show – Youth Councillors would not be representing the Youth Council at the event due to unforeseen problem. Alternative arrangements would be made to promote the Youth Council in the Waltham Abbey.
• Overview and Scrutiny Committee – Youth Councillors should start to consider and record information in preparation for a progress report to District Members in October/November 2010.

ACTION: Youth Councillors to link their teachers with Pc Shelley at Epping Police Station.

b) Notices by Diane

• YEA Members – Justin has resigned from the YEA and Sam was currently completing exams.
• New EFYC Webpage’s – The webpage have been redesigned and restructured with profile pages and blog areas for the Youth Councillors to update the District’s young people about what they have been working on. Any Youth Councillors that had not completed their profile pages should contact Diane or Lucy.
• Resigning Youth Councillor – Diane inform Members that Naz had now resigned from the Youth Council.
• Open College Network Accreditation (OCN) – Vicky presented Hibba and Trini with their certificates. 
• Cyber Bullying – Pc Shelly advised that any Cyber Bullying training could be requested by teachers directly through himself.

c) Notices by Youth Councillors

·         Essex Connexions Webpage Group – Trini advised that the funding had been reduced and there would be no further meetings for the Connexions group. 

To note that the next meeting will be held on Tuesday 6 July at 19.00 – 21.00 Civic Offices.

Noted that the next meeting would be held on Tuesday 6 July 2010 at 19.00 – 21.00 Civic Offices.