Agenda and minutes

(Assistant to the Chief Executive). To report the appointment of any substitute members for the meeting.

There were no substitute members present.

(Assistant to the Chief Executive). To declare interests in any items of the agenda.

In considering whether to declare a personal or a prejudicial interest under the Code of Conduct, Overview and Scrutiny members are asked to pay particular attention to paragraph 11 of the Code in addition to the more familiar requirements.

This requires the declaration of a personal and prejudicial interest in any matter before an Overview and Scrutiny Committee which relates to a decision of or action by another Committee or Sub-Committee of the Council, a Joint Committee or Joint Sub-Committee in which the Council is involved and of which the Councillor is also a member.

Paragraph 11 does not refer to Cabinet decisions or attendance at an Overview and Scrutiny meeting purely for the purpose of answering questions or providing information on such  a matter.

There were no declarations made pursuant to the Council’s Code of Member Conduct.

To agree the notes of the last meeting of the Panel held on 20 December 2011 (attached).

RESOLVED:

That the notes of the last meeting of the Panel held on 20 December 2011 be agreed.

The new Terms of Reference are attached. They were recommended by this Panel to the Overview and Scrutiny Committee and agreed on 24 January 2012.

The Panel’s new Terms of Reference, agreed by the Overview and Scrutiny Committee, were submitted to the Panel.

The new Panel Work Programme is attached. They were recommended by this Panel to the Overview and Scrutiny Committee and agreed on 24 January 2012.

The Panel’s new Work Programme, agreed by the Overview and Scrutiny, were submitted to the Panel. Members requested a draft of the Local Plan at the April meeting. Planning officers were congratulated for being “ahead of the game,” and their hard work.

(Director of Planning and Economic Development) To consider the attached report.

The Panel received a report from the Planning and Economic Development Directorate’s Business Manager regarding the Preliminary Report Work Programme 2012-13.

The Panel received a report regarding it’s Terms of Reference and Work Programme 2011/12 on 7 December 2011 with suggestions for amending the Terms of Reference and Work Programme.

This formed the first element of the Work Programme, it would receive the full Business Plan in April 2012. The change to the Terms of Reference had been considered and agreed by the Overview and Scrutiny Committee on 24 January 2012.

Attention was drawn to Appendix 2, Sections 6 - 9 concerning the scanning of paper records. Resource difficulties had been experienced regarding scanning of paper files, although it was advised that there was robust file keeping.

RESOLVED:

That the Business and Financial Review contained in Section 3(b) of the Business Plan 2012/13, and the Electronic Records Management Progress Plan, Appendix Two of the Business Plan 2012/13 be noted.

There was no other business for consideration.

The next scheduled meeting of the Panel will be on Tuesday 24 April 2012 at 7.30p.m. in Committee Room 1.

The next programmed meeting of the Panel was Tuesday 24 April 2012 at 7.30p.m. in Committee Room 1.