Agenda and minutes

This meeting is to be webcast and the Chairman will read the following announcement:

“I would like to remind everyone present that this hybrid meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or other such use by third parties). Therefore by participating in this meeting, you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If any public speakers on Microsoft Teams do not wish to have their image captured they should ensure that their video setting throughout the meeting is turned off and set to audio only.

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.

Members are reminded to activate their microphones before speaking.”

The Chairman reminded everyone present that the meeting would be broadcast live to the internet and would be capable of repeated viewing, which could infringe their human and data protection rights.

(Team Manager – Democratic & Electoral Services) General advice for those persons attending the meeting of the Committee is attached as an Appendix to this agenda.

The Chairman welcomed members of the public to the meeting and outlined the procedures and arrangements adopted by the Council to enable persons to address the Committee in relation to the determination of applications for planning permission. The Committee noted the advice provided for the public and speakers in attendance at meetings of the Council’s planning committees.

(Team Manager – Democratic & Electoral Services) To report the appointment of any substitute members for the meeting.

The Committee was advised that the following substitute members had been appointed for the meeting:

(a)       Councillor Lucas for Councillor Matthews

(b)       Councillor S Kane for Councillor Hadley, and

(c)       Councillor Nweke for Councillor Kauffman.

(Team Manager – Democratic & Electoral Services) To declare interests in any item on the agenda.

a)         Pursuant to the Council’s Members’ Code of Conduct, Councillor Jon Whitehouse declared a non-pecuniary interest in item 8 of the agenda by virtue of living in close proximity to the development site. . The Councillor had determined that he would remain in the meeting for the consideration of S106 Deed of Variation and voting thereon:

(Team Manager – Democratic & Electoral Services) To confirm the minutes of the meeting of the Committee held on 9 August 2023.

RESOLVED:

That the minutes of the meeting of the Committee held on 9 August 2023 be taken as read and signed by the Chairman as a correct record.

To identify and agree requirements for formal site visits to be held with regard to any planning application listed in this agenda, prior to consideration of the application.

There were no site visits requested by the Committee.

(Service Manager – Development Management) To consider the attached report for a Deed of Variation at:

·         Former School, Centrepoint Building and Council Depot Land at St John’s Road, Epping, CM16 7JU; and

·         Civic Offices and Car Park, 323 High Street, Epping, CM16 4BZ

Resolved:

The S106 Deed of Vaiartion for the Former School, Centrepoint Building and Council Depot Land at St John’s Road, Epping, CM16 7JU , and the Civic Offices and Car Park, 323 High Street, Epping, CM16 4BZ was reffered to Full Council for consideration.