Agenda

Key to abbreviations:

Other venues are shown in full.

Currently meetings are subject to change, postponement or cancellation.

Many meetings will be held virtually but Democratic Services will advise arrangements for individual meetings.

New Process for raising IT issues

1.    Members should raise IT issues by contacting Member Contact via email at MemberContact@eppingforestdc.gov.uk.  Minimum information required; a full detailed explanation of the symptoms, preference for contact details, an appropriate time for IT to contact, and any screenshots of the issues experienced (if appropriate).

2.    Member Contact will raise the incident on behalf of the member with the ICT service desk by telephoning the ICT service desk on internal extension 4888 or external 01992564888.

3.    The Service Desk member will create an incident on behalf of the Member, with the full details. Please note that there may-be occasions when further information is required in order for the service desk to progress the ticket, In this instance the service desk will advise and support Member Contact and postpone the progress of the ticket until the appropriate information is provided.

4.    IT will then accept ownership of the issue and create a ticket.  During the lifecycle of the ticket there maybe be occasions where further information and collaboration is needed with the members directly, ICT will contact the member directly at the stipulated time on the appropriate number provided in the ticket.  Updates on the Tickets will be emailed directly to the member reporting the issue.

5.    In the event that IT have attempted to reach the member on 2 separate occasions and are unable to make contact the ticket will be resolved and escalated to MemberContact@eppingforestdc.gov.uk.  Member Contact or the Member will then have 10 days to reach out to the service desk in order to re-open the ticket and resolve the issue.

6.    Members are still able to raise tickets directly via the service desk by telephoning the ICT service desk on internal extension 4888 or external 01992564888.

7.    Any IT issues being reported to Democratic Services will be emailed to MemberContact@eppingforestdc.gov.uk

Use of Council email address

This is a polite reminder that when undertaking Council business, you must only use your Council email address due to GDPR legislation.

If you are experiencing issues with accessing your Council email account, please following the new process to raise IT issues so our ICT Team can assist.

Member Contact

Please be aware that all Member queries should be logged using https://eppingforestdc-self.achieveservice.com/service/Member_Contact as this will ensure that your query or question is properly logged and chased up if you have not received a response within 5 days.

Modern.Gov App Tutorial

A video tutorial is available from Civica on YouTube for using the Modern.Gov iOS app. The video is approximately 12 minutes long and can be accessed via the following link:

Modern.Gov new iOS App Tutorial = https://www.youtube.com/watch?v=F23xhEdH5vc

Committee Management System

The members’ extranet facility for the Modern.Gov system is available at:

https://eppingforestextranet.moderngov.co.uk/extranet

Members may wish to save this link on their computer or mobile devices. Queries concerning login and password details for the extranet should be addressed to the Democratic Services Manager.

Constitution

The Council’s Constitution is available at:

https://rds.eppingforestdc.gov.uk/ieListMeetings.aspx?CId=638&Info=1

Queries concerning the Constitution should be addressed to the Democratic Services Manager

ECC Highways Portal

Up to date details of all Highways work is available at:

https://www.essexhighways.org/Transport-and-Roads.aspx

Please note that at the request of Councillors, from next week the Council Bulletin will revert to a private document only viewable via the EFDC Intranet.

Members will continue to receive a link each week but will be required to login to view the document.

The login will be your Mod.gov credentials and will be the same process as you use to view confidential (pink) agenda.

On 27^th April 2021 2021 in Chelmsford Magistrates Court Mr George Alder of 10 Redwood House Orchard End Ongar Essex pleaded guilty to causing or permitting the lopping of a Redwood tree and the felling of a Pine tree at his property without the authorisation of Epping Forest District and which were protected by a Tree Preservation Order made in 2008

FACTS

On 10^th June 2020 the Council’s Tree and Landscape officer was notified that work had been carried out to trees in the garden of Redwood House Orchard End Ongar Essex. The trees were protected by a Tree Preservation Order and no consent had been given for the work carried out.

The Council’s investigation also revealed that a Redwood tree in the garden had been severely lopped and a Pine tree had been felled without consent

Having pleaded guilty at the first available opportunity Mr Alder was fined

·         £1,000 in respect of the Redwood tree

·         £4,000 for the Pine tree

·         and ordered to pay the Council’s prosecution costs of £974.75 and a victim surcharge of £190.

The Magistrates stated that they believed the work had been an intentional and deliberate act. They had taken into account the fact that Mr Alder had been required to plant a replacement Pine tree at a stated cost of £1,200.

Please see attached.

Please see attached.

Members are advised that the Chairman has given her permission to cancel the next Area Plans South meeting on 19 May.

(Further information: V Messenger x 4243)

The contact number for Demand Responsive Transport (DART) is 01992 579566.

None this week

Please be advised that the Licensing Unit has received the following application for a new Premises Licence made under the Licensing Act 2003 for the premises below:

Please ensure that any comments/objections are received by the Licensing team on or before the consultation end date.

Manager                                                         Kim Tuckey 01992 564034

Licensing Compliance Officer                        Debbie Houghton 01992 564336

Licensing Compliance Officer                        Handan Ibrahim 01992 564153

Licensing Compliance Officer                        Denise Bastick 01992 564334

Licensing Compliance Officer                        Hannah Gould 01992 564721

Licensing Compliance Officer                        Peter Jones 01992 564166

Please be advised that the Licensing Unit has received the following applications for New Premises Licence made under the Licensing Act 2003 for the premises below:

Please ensure that any comments/objections are received by the Licensing team on or before the consultation end date.

Manager                                                         Kim Tuckey 01992 564034

Licensing Officer                                            Debbie Houghton 01992 564336

Please be advised that the Licensing Unit has received the following applications for a New Premises Licence made under the Licensing Act 2003 for the premises below:

Please ensure that any comments/objections are received by the Licensing team on or before the consultation end date.

Manager                                                                      Kim Tuckey     01992 564034

Licensing Officer                                                        Peter Jones     01992 564721

Please be advised that the Licensing Unit has received the following applications for New Premises Licence made under the Licensing Act 2003 for the premises below:

Please ensure that any comments/objections are received by the Licensing team on or before the consultation end date.

Manager                                                         Kim Tuckey 01992 564034

Licensing Officer                                            Hannah Gould

1.            Appeals Lodged

None this week

2.         Forthcoming Planning Inquiries/Hearings -

EPF/0695/19 - Langley and Mile Nurseries Crooked Mile, Waltham Abbey EN9 2ER - Outline planning application for a residential development comprising up to x 52 no. dwellings (including 40% affordable housing) with vehicular access from Crooked Mile, associated open space, children's play area and ancillary works- date to be arranged

EPF/2790/20 –Land North of Heathlands Willingale Road Ongar CM5 0QH -

Change of use of land for the creation of 9 Gypsy/Traveller pitches comprising the siting of 1 mobile home, 1 touring caravan, and the erection of 1 utility building per pitch – Mo Rahman ext. 4415 – Public Inquiry  - Date to be arranged

EPF/2606/20 – Orchard Leigh House Nursery Road Nazeing EN9 2JF - Application for a Lawful Development Certificate for existing use of a residential dwelling without compliance with agricultural tie – Public Inquiry  - Date to be arranged (Linked with

EPF/2607/20)

EPF/2607/20 – Messengers Nursery Nursery Road Nazeing EN9 2JF - Application for a Lawful Development Certificate for Existing use of site for storage or Distribution – Public Inquiry – Date to be arranged (linked with EPF/2606/20)

EPF/1649/17 – White Rose Curtis Mill Lane Stapleford Abbotts RM3 1HS – Re determination appeal by new Inspector- date to be arranged

3.            Enforcement Appeals

None this week

4.            Appeal Decisions

EPF/2358/20 – Esgors High Road Thornwood Epping CM16 6LY - Proposed  detached commercial building and  additional  hardstanding area to accommodate 20 car parking spaces – Dismissed

5.         Tree Preservation Orders

None this week

6.         S106 Agreements

None this week

7.         Changes to Planning Systems

None this week

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.

All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.