Agenda and decisions

Cabinet
Thursday, 11th July, 2019 7.00 pm

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:  democraticservices@eppingforestdc.gov.uk

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast and Members are reminded of the need to activate their microphones before speaking.

 

The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of subsequent repeated viewing, with copies of the recording being made available for those that request it.

 

By being present at this meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast.

 

You should be aware that this may infringe your human and data protection rights. If you have any concerns then please speak to the Webcasting Officer.

 

Please could I also remind Members to activate their microphones before speaking.”

 

3.

Declarations of Interest

To declare interests in any item on this agenda.

4.

Minutes pdf icon PDF 87 KB

To confirm the minutes of the meeting of the Cabinet held on 13 June 2019.

5.

Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda.

6.

Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.

 

(a)        Public Questions

 

To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.

 

(b)       Requests to Address the Cabinet

 

Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).

 

7.

Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.

 

8.

Fire Safety Policy and Installation of Sprinklers - Council Owned Housing Accommodation pdf icon PDF 115 KB

To consider the attached report (C-004-2019/20).

Additional documents:

Decision:

 

(1)        That, following endorsement by the Communities Select Committee, the Fire Safety Policy for Council owned housing accommodation be adopted; and

 

(2)        That, subject to obtaining building regulations approval and listed building consent, the retro-fitting of sprinkler systems into temporary housing accommodation sites at Norway House and Hemnall House be approved.

 

9.

Implementation of the Local Plan: Update on Progress pdf icon PDF 170 KB

To consider the attached report (C-006-2019/20).

Additional documents:

Decision:

 

 

(1)          That the progress of Masterplans and Concept Frameworks, including the use of Planning Performance Agreements and the progress of other proposals at pre-application and application stage were noted;

 

(2)          The projects reviewed by the Quality Review Panel during 2018/19 were noted;

 

(3)          The infrastructure contributions from Section 106 achieved within Epping Forest District for financial year 2018/19 were noted and:

 

(4)          That the Cabinet noted the current position with regard to the Epping Forest Special Area of Conservation.

 

10.

Delivering Infrastructure in the District: Developer Contributions Strategy pdf icon PDF 131 KB

To consider the attached report (C-007-2019/20).

Additional documents:

Decision:

 

(1)  That the Delivering Infrastructure in the District: Developer Contributions Strategy attached as Appendix A to the report was agreed; and

 

(2)    That the mechanisms for Member involvement to support the delivery of infrastructure was noted;

 

(3)    The new regulations to lift the pooling restrictions for S106 contributions and a requirement to produce an annual infrastructure funding statement from December 2020 was agreed; and

 

(4)    That this strategy be referred to the Constitution Working Group for their consideration.

 

11.

Moreton, Bobbingworth and the Lavers Neighbourhood Plan pdf icon PDF 126 KB

To consider the attached report (C-005-2019/20).

Additional documents:

Decision:

 

(1)  That the recommendations included in the Examiner’s Report was considered and noted;

 

(2)  That the draft Moreton, Bobbingworth and the Lavers Neighbourhood Plan, with proposed amendments, which met the basic conditions and was compatible with European obligations was agreed; and

 

(3)  That the Decision Statement (Appendix A of the report) for the Moreton, Bobbingworth and the Lavers Neighbourhood Plan to progress to referendum be approved.

 

12.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

 

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

13.

Exclusion of Public and Press

Exclusion

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

14

Group Company Structure

3

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

Decision:

 

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the items of business set out below as they would involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12(A) of the Act indicated, and the exemption was considered to outweigh the potential public interest in disclosing the information:

 

Agenda Item

Subject

Paragraph Number

 

14

 

            Group Company Structure

 

 

3

 

 

 

 

14.

Group Company Structure

To consider the attached report (C-008-2019/20).

Additional documents:

Decision:

 

(1)        The Cabinet approved the set-up of a group company structure as set out in 1.1 of the report.  This approval included a spend for the set-up costs to cover: legal advice, taxation advice, and project management support.  The District Development Fund (DDF) 19/20 would cover this sum.

 

(2)        The Cabinet approved the set-up costs as recommended in the report for the Services (Repairs) subsidiary company.  It was proposed to use the DDF to cover the initial set up costs.  This sum would include legal advice, tax advice, project management, and ICT consultancy costs.

 

(3)        The Cabinet delegated responsibility to the Officer/Member steering group to oversee the set-up and preparation of the Services (Repairs) company business plan for approval by the Group Company Holding Board. 

 

(4)        The Cabinet noted that if the set-up costs of the repairs company varied by more than an additional 20%, and/or if providing a loan to the Company the current locally agreed borrowing limits were exceeded by the Council, a further Cabinet approval would be required.

 

(5)        Cabinet noted that further approval would be sought for sale of land into the Development Company as and when sites came forward for development.