Decisions

(1) To issue waiver of Procurement Rule 2.9 (b) in relation to Docklands Waste for the removal of hazardous and asbestos fly tipped waste to address the retrospective overspend; and

(2) To agree as per Procurement Rule 2.7 (a) (i) to waive Procurement Rule 2.9 (b) in respect of Docklands Waste until a procurement exercise is carried out to award a District wide contract for the removal of hazardous waste from the public highway.

That the recommendations of the meeting of the Finance and Performance Management Cabinet Committee held on 13 September 2018 be agreed. That:

Risk Management – Corporate Risk Register:

That the amended Corporate Risk Register be agreed.

Decision:

(1)  That the process and minimum requirements for the preparation of Strategic Masterplans and Concept Frameworks in the District set out in the report (and in guidance notes – see Appendix 4 of the report) be noted;

(2)  That the arrangements for the preparation, consultation, endorsement and approval process of the Strategic Masterplans and Concept Frameworks be agreed;

(3)  That the Local Plan Cabinet Committee’s Terms of Reference be amended by the deletion of paragraph 3.5 of the current Terms of Reference and its replacement with “ 3.5 To approve draft strategic masterplans and concept frameworks for consultation and to recommend to Cabinet on the endorsement of final masterplans as a material planning consideration or Supplementary Planning Documents”;

(4)  That the Service Director for Planning (or any another Service Director (in their absence) or an officer at level 2 or above or an officer duly authorised by the Service Director for Planning) be given delegated authority to enter into Planning Performance Agreements with developers on behalf of the Council;

(5)  That the terms of reference and the approach for the Quality Review Panel and the Development Management Forum be noted (Appendix 5 and Appendix 6 of the report) and;

(6)  That the proposed governance arrangements for documentation associated with the Harlow and Gilston Garden Town be noted and endorsed (Appendix 2 and Appendix 3 of the report).

Decision:

(1)  That Essex Housing, part of Essex County Council, be appointed as the development consultants for the preparation and submission of an outline planning application for, and for the demolition of, Waltham Abbey Swimming Pool, Roundhills, Waltham Abbey, including the appointment of all consultants and the demolition contractor – and that Section 10 of the Council’s Procurement Rules be waived, in accordance with Section 2.8 of the Procurement Rules, accordingly;

(2)  That a request for a Supplementary Capital Estimate in the sum of £275,000 be made to the Council for the preparation of the Outline Planning Application and the demolition of the Swimming Pool; and

(3)  That the Asset Management and Economic Development Portfolio Holder agrees the proposed mix and other arrangements for the proposed development and authorises the submission of the Outline Planning Application on behalf of the Council.

Decision:

(1)  That the offer from Durkan Estates was accepted (subject to contract and other stipulations set out in the EFDC tender pack) at £3.55 million on the basis of a development of 36 homes. 40% of the homes must comprise affordable housing, and the best Durkan offer was on the basis of the affordable element comprising 75% affordable rented and 25% shared ownership ratio; and

(2)  That delegated authority was granted to the Service Director Commercial and Regulatory Services in liaison with the Asset Management and Economic Development Portfolio Holder in order to effectively react to and agree any change in value that may arise from the conditions of the offer.

Decision:

1.         (i) That the Cabinet seek a Supplementary Capital Estimate from the Council in the sum of £225,000 to meet unanticipated costs in relation to the construction of Waltham Abbey Leisure Centre and other Leisure Centre refurbishments at Loughton Leisure Centre and Epping Sports Centre, and

(ii) That in addition, a further Supplementary Capital Estimate was sought from Council in the sum of £475,000 to undertake the partial demolition of the vacant buildings on the former Junior School site in St John’s Road, Epping, and also to undertake site investigation surveys.

2.         (i) That the income received from PfP as part of their monthly payment was reduced by £161,000 over the remaining period of the financial year to mitigate their loss of membership income due to them from the Council’s previous contractor SLM; and

(ii) That the Council actively seeks the recovery of the £161,000 under the previous contract with SLM.

3.         That Cabinet approved the cost of undertaking an options appraisal for the replacement of leisure facilities in the District in the sum of £20,000 to be funded from within existing resources.

Decision:

To agree to recommend to the Council a supplementary DDF estimate of £100,000 in 2018/19 to match fund the contribution from Essex County Council for the Epping Forest Local Highways Panel to implement highway improvement schemes within the District.

Decision:

(1)  That the Interim Approach to Managing Recreational Pressures on the Epping Forest Special Area of Conservation set out at Appendix 1 of the report was adopted as a material consideration in the determination of planning applications and permitted development rights proposals for residential development which would result in a net increase in new homes within the Epping Forest District Council administrative area.

(2)  That the Service Director for Planning (or any another Service Director (in their absence) or an officer at level 2 or above or an officer duly authorised by the Service Director for Planning) be given delegated authority to undertake minor amendments to the Interim Approach which may arise as a result of consultation responses received as set out in paragraph 11 of the report in consultation with the Planning and Governance Portfolio Holder.

(3)  That the level of contribution to be sought from net increases in new residential units within 3km of the Epping Forest Special Area of Conservation arising from the granting of planning permissions and of prior approval consents under permitted development rights shall be as set out in paragraph 10 of the report.

Decision:

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the items of business set out below as they would involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12(A) of the Act indicated, and the exemption was considered to outweigh the potential public interest in disclosing the information: