Decisions

That, in accordance with 2.7(a)(i) and Appendix 1 of the Procurement Rules the appointment of Hardisty Jones Associates is extended without competition to complete the assessment of employment needs for the Functional Economic Market Area at a maximum cost of £7,700 plus VAT. This work is required to support the Council’s pre-submission Local Plan and to fulfil EFDC’s obligation under the ‘duty to cooperate’. The cost will be shared equally between the engaged four authorities.

That Councillor S. Kane be appointed (as Safer, Greener and Transport Portfolio Holder) as the Council’s representative on the following external organisations for the remainder of the 2017/18 municipal year:

·                Civil Enforcement of Parking and Traffic Regulations Outside London  - Adjudication Joint Committee;

·                Epping Forest District Community Safety Partnership;

·                Epping Forest District Local Strategic Partnership (LSP) - Safer Communities Partnership;

·                Essex Waste Partnership - Inter-Authority Member Working Group (Deputy);

·                Harlow-Stansted Gateway Transportation Board; and

·                North Essex Parking Partnership.

That the requirements of the Council’s Procure Rules, paragraph 2.9 that three written quotes for contract category 2 contracts (between £50,000 to £250,000) be obtained, be waived to allow :-

1. Continuing the employment of two current planning officer agency staff, one until the end of December 2017 and the other until the end of March 2018, covering maternity leave and a vacancy in Development Control planning application team.
2. Continue the employment of a current enforcement agency staff, covering an enforcement officer sickness absence, until the end of October 2017,
3. Employ a Local Land Charge agency officer to cover sickness absence, until the end of December 2017.              

In accordance with the Procurement Rules 2016, authorisation is sought to award a contract to appoint Systra in the sum of £71,975 plus VAT to undertake a Sustainable Transport Corridor Study. This follows on from a tendering process for the project, advertised on contracts finder and using the list of consultants on the multidisciplinary panel of the HCA (Homes and Communities Agency) framework.  The contract value falls within Contract Category 2 contained within Appendix 1 of the Council’s Procurement Rules.