Agenda and decisions

Cabinet
Thursday, 5th September, 2019 7.00 pm

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:  democraticservices@eppingforestdc.gov.uk

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast and Members are reminded of the need to activate their microphones before speaking.

 

The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of subsequent repeated viewing, with copies of the recording being made available for those that request it.

 

By being present at this meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast.

 

You should be aware that this may infringe your human and data protection rights. If you have any concerns then please speak to the Webcasting Officer.

 

Please could I also remind Members to activate their microphones before speaking.”

 

3.

Declarations of Interest

To declare interests in any item on this agenda.

4.

Minutes pdf icon PDF 107 KB

To confirm the minutes of the meeting of the Cabinet held on 11 July 2019.

Decision:

That the minutes of the meeting of the Cabinet held on 11 July 2019 be taken as read and signed by the Leader as a correct record.

5.

Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda.

6.

Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.

 

(a)        Public Questions

 

To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.

 

(b)       Requests to Address the Cabinet

 

Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).

 

7.

Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.

 

8.

Council Housebuilding Cabinet Committee - 18 June 2019 pdf icon PDF 126 KB

(Housing & Property Services Portfolio Holder) To consider the attached minutes from the meeting of the Council Housebuilding Cabinet Committee, held on 18 June 2019, and any recommendations therein.

 

Decision:

It was noted that the Cabinet Committee had not made any recommendations to the Cabinet on this occasion.

 

9.

Finance and Performance Management Cabinet Committee 20 June and 18 July 2019 pdf icon PDF 70 KB

(Business Support Portfolio Holder) To consider the attached minutes from the meeting of the Finance and Performance Management Cabinet Committee, held on 20 June and 18 July 2019, and any recommendations therein.

 

Additional documents:

Decision:

It was noted that the Cabinet Committee had not made any recommendations to the Cabinet on this occasion.

 

10.

Asset Management & Economic Development Cabinet Committee - 27 June 2019 pdf icon PDF 82 KB

(Commercial & Regulatory Services Portfolio Holder) To consider the attached minutes from the meeting of the Asset Management & Economic Development Cabinet Committee, held on 27 June 2019, and any recommendations therein.

 

Decision:

It was noted that the Cabinet Committee had not made any recommendations to the Cabinet on this occasion.

 

11.

Budget, Medium-Term and Long-Term Financial Plan pdf icon PDF 134 KB

To consider the attached report (C-011-2019-20).

Additional documents:

Decision:

1.            The Cabinet noted the increased integration of the 2019/20 Budget Mid-Year Review, Budget 2020/21 and medium-term and long-term financial planning processes.

 

2.            The outline financial review and financial planning timetable and its timetable and its correlation with key meeting dates was noted.

 

3.            The Cabinet commented in general and took note of the key issues that would underpin the 2020/21 Budget and medium-term and long-term financial plans.

 

4.            The Cabinet noted that although early in the process of financial planning, at this point, a combination of local performance issues, local plans and cost pressures and local tax and charging uncertainties together with the general economic climate were putting pressure on the Budget and was increasing the need for savings, service changes and increase in council tax and charges.

 

5.            The Cabinet noted that they may need to have Budget and financial planning meetings and updates in November 2019 and January 2020, (in addition to the current timetable).

 

12.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

 

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

13.

Exclusion of Public and Press

Exclusion

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

14

Asset Management Strategy – Property Acquisition Strategy

3

15

Proposed letting of Land at NWA to the HMRC

3

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

Decision:

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the items of business set out below as they would involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12(A) of the Act indicated, and the exemption was considered to outweigh the potential public interest in disclosing the information:

 

Agenda Item

Subject

Paragraph Number

 

14

 

            Asset Management Strategy –           Property Acquisition Strategy

 

 

3

 

15

 

            Proposed Letting of Land at NWA to the HMRC

 

3

 

14.

Asset Management Strategy - Property Acquisition Strategy

To consider the attached report (C-009-2019-20).

Additional documents:

Decision:

1)    That Cabinet recommend to Council approval and endorsement of an option to call on supplementary capital of up to £30 million for the purpose of general investment opportunities meeting the criteria outlined in the Asset Management Strategy (as approved by Cabinet in June 2019).

 

2)    The Cabinet agreed to grant delegated authority in deciding to make acquisitions of suitable investment properties, to the Portfolio holder for Commercial and Regulatory Services and Portfolio Holder for Business Support in consultation with Leader of the Council.

 

15.

Proposed Letting of Land at NWA to Department of Housing, Communities and Local Government

To consider the attached report (C-010-2019-20).

Additional documents:

Decision:

(1)        The Cabinet agreed to the approval of a new lease of land at North Weald Airfield to Her Majesty’s Revenue and Customs for HGV parking and associated facilities to allow the operation of the checking the documentation of companies importing and exporting high value goods.

 

(2)        Alongside the more formal agreement concerning the use of the Airfield, the Cabinet agreed to seek other benefits from the Ministry of Housing, Communities and Local Government in terms of infrastructure, planning, information exchange and other legacy benefits.

 

(3)          That, pursuant to Overview and Scrutiny Rule 53 (Special Urgency) of the Constitution, the Vice-Chairman of Council (in the absence of the Chairman) be requested to waive the call-in arrangements for this decision, as any delay likely to be caused by the call-in process would seriously prejudice the Council’s interests, as it would substantially lessen the time for negotiations with HMRC and thus the preparation time needed to prepare the airfield and surrounding roads for a no-deal exit from the European Union.