Agenda and decisions

Cabinet
Thursday, 11th April, 2019 7.00 pm

Venue: Council Chamber - Civic Offices. View directions

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:  democraticservices@eppingforestdc.gov.uk

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast and Members are reminded of the need to activate their microphones before speaking.

 

The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of subsequent repeated viewing, with copies of the recording being made available for those that request it.

 

By being present at this meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast.

 

You should be aware that this may infringe your human and data protection rights. If you have any concerns then please speak to the Webcasting Officer.

 

Please could I also remind Members to activate their microphones before speaking.”

 

3.

Declarations of Interest

To declare interests in any item on this agenda.

4.

Minutes pdf icon PDF 88 KB

To confirm the minutes of the meeting of the Cabinet held on 7 March 2019.

5.

Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda.

6.

Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.

 

(a)        Public Questions

 

To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.

 

(b)       Requests to Address the Cabinet

 

Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).

 

7.

Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.

 

8.

Acceptance of Tenders - Planned Installation of PVCu Double Glazed Window and Doors pdf icon PDF 153 KB

To consider the attached report (C-039-2018/19).

 

Additional documents:

Decision:

 

(1)          That, Exterior Plas Ltd be awarded the 1-year contract renewable annually for up to a maximum of 4-further years, for the Planned Installation of PVCu Double-Glazed Windows and Doors to Council-owned blocks of flats in the sum of £2,017,444.20 with an overall weighted price and quality score of 87.8%;    

 

(2)        That, expenditure of the tendered sum £2,017,444.20, be programmed over a 5-year period commencing in the financial year 2019-20 and be capped to the sum included in the Capital Programme identified for Double Glazing installations on an annual basis; and

 

(3)        That, this contract be designated as a serial contract to facilitate the annual adjustment to the tendered rates in accordance with the Royal Institution of Chartered Surveyors (RICS) BCIS ALLCOS Resource Cost Index of All Construction: All Repair and Maintenance Work #7419.  

 

9.

Council House Building Progress Report for Phases 1-6 pdf icon PDF 133 KB

To consider the attached report (C-041-2018/19).

 

Additional documents:

Decision:

 

That the Cabinet noted the contents of the Progress Report on Phases 1 - 6 of the Council House-building Programme.

 

10.

Approach to Managing the Effects of Air Quality on the Epping Forest Special Area of Conservation pdf icon PDF 115 KB

To consider the attached report (C-043-2018/19).

 

Additional documents:

Decision:

 

(1)          That the Cabinet adopt the Approach to Managing the Effects of Air Quality on the Epping Forest Special Area of Conservation, to include the indicative costs for the monitoring of Air Quality within the Epping Forest Special Area of Conservation to be delegated to the Portfolio Holder for Planning.

 

(2)          That upon adoption the Approach to Managing the Effects of Air Quality on the Epping Forest Special Area of Conservation be adopted as a material consideration in the determination of planning applications and permitted development right proposals within the Epping Forest District Council administrative area.

 

11.

North Weald Airfield Masterplan pdf icon PDF 112 KB

To consider the attached report (C-040-2018/19).

 

Additional documents:

Decision:

 

(1)          That the Planning Brief for the Airfield Masterplan be agreed;

 

(2)          To seek expressions of interest from consultants to develop a Masterplan for the airfield in accordance with the requirements of the Local Plan Submission Version; and

 

(3)          To delegate the authority to appoint a suitable consultant to the Chief Executive.

 

 

12.

Accommodation Strategy pdf icon PDF 144 KB

To consider the attached report (C-044-2018/19).

 

Additional documents:

Decision:

 

(1)          That the formal marketing of Civic building areas inviting formal expressions of interest following on from the positive soft market test exercise approved by Cabinet in December 2018 be approved;

 

(2)       That the approach of interim development of the Civic building over the next 18 – 24 months to support and enable working in more efficient and effective ways be agreed; and

 

(3)          The Cabinet noted:

 

1. the overall progress made;

2. the governance in place to ensure continued programme delivery;

3. the timeline for future decision points.

 

13.

Asset Management & Economic Development Cabinet Committee pdf icon PDF 112 KB

(Commercial & Regulatory Services Portfolio Holder) To consider the minutes from the last meeting of the Asset Management & Economic Development Cabinet Committee held on 17 January 2019, and any recommendations therein.

 

Decision:

 

That the minutes of the Asset Management and Economic Development Cabinet

Committee for 17th January 2019 be noted.

14.

Exclusion of Public and Press

Exclusion

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

15

St John’s Road Development – Progress Report

3

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

Decision:

 

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the items of business set out below as they would involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12(A) of the Act indicated, and the exemption was considered to outweigh the potential public interest in disclosing the information:

 

Agenda Item

Subject

Paragraph Number

15

St John’s Road Development – Progress

Report

 

3

 

15.

St John's Road Development - Progress Report and Provision of New Leisure Centre pdf icon PDF 142 KB

To consider the attached report (C-042-2018/19).

 

 

Additional documents:

Decision:

 

(1)        That the general progress on the St John’s Road redevelopment scheme be noted;

 

(2)        That on the basis that the estimated Capital Costs for the construction of the new Leisure Centre were recovered by an uplift in management fee from the Council’s Leisure Management Partner and capital receipts from the sale of the current Epping Sports Centre, as contained in the Development Appraisal, that formal negotiations be entered into with Places Leisure to vary the Leisure Management Contract for the development of a new Leisure Centre at the St John’s Road Site, on a Design, Build, Operate and Manage basis;

 

(3)       That in order to construct the new Leisure Centre in the optimum location, that the District Council enter into formal discussions with Epping Town Council to acquire Epping Hall, to include the potential relocation of the Town Council to 323 House at the Civic Offices;

 

(4)       That expressions of Interest be sought for suitably qualified Cinema operators to establish the viability of the conversion of the Centrepoint Building in St John’s Road, Epping and identify the most favourable financial agreement that could be reached;

 

(5)       That the Council adopt a similar approach as utilised in the development of the Epping Forest Shopping Park, namely that a specialist project team be appointed to procure the construction and letting of the units and that a further report be received on costs; and

 

(6)       That a future report be received on the most viable option to deliver the residential element of the project.

 

 

16.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

 

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.