Agenda and decisions

Cabinet
Monday, 16th November, 2020 7.00 pm

Venue: Virtual Meeting on Zoom. View directions

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast and Members are reminded of the need to activate their microphones before speaking.

 

The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of subsequent repeated viewing, with copies of the recording being made available for those that request it.

 

By being present at this meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast.

 

You should be aware that this may infringe your human and data protection rights. If you have any concerns then please speak to the Webcasting Officer.

 

Please could I also remind Members to activate their microphones before speaking.”

 

Additional documents:

3.

Declarations of Interest

To declare interests in any item on this agenda.

Additional documents:

4.

Minutes pdf icon PDF 254 KB

To confirm the minutes of the meeting of the Cabinet held on 19 October 2020.

Additional documents:

Decision:

 

The Minutes of the Cabinet meeting held on 19 October 2020 be taken as read and would be signed by the Leader as a correct record.

 

 

5.

Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda.

Additional documents:

6.

Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.

 

(a)        Public Questions

 

To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.

 

(b)       Requests to Address the Cabinet

 

Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).

 

Additional documents:

7.

Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.

 

Additional documents:

8.

Council Housebuilding Cabinet Committee - 8th September 2020 pdf icon PDF 253 KB

(Housing and Community Services Portfolio Holder) to consider the attached minutes from the meeting of the Council Housebuilding Cabinet Committee, held on 08th  September 2020, and any recommendations therein.

Additional documents:

Decision:

 

That the minutes of the Council Housebuilding Cabinet Committee held on 08th September 2020 be noted.

 

 

9.

Income Recovery Strategy and Policy pdf icon PDF 297 KB

Housing and Community – to receive a report (C-034-2020-21) on an Income Recovery Strategy and Policy which are required in order to give direction to the Income Recovery Service.

Additional documents:

Decision:

 

The Cabinet agreed to the adoption and implementation of the updated Income Recovery Strategy and the Income Recovery Policy which set out Epping Forest District Council’s approach to the maximisation of income and recovery of rent arrears ensuring compliance with current legislation and recognised best practice.

 

 

 

10.

The More than Bricks and Mortar Estate Improvement Scheme - EFDC Creating Great Places where People want to live pdf icon PDF 426 KB

Housing and Community – to receive a report (C-035-2020-21) on the More than Bricks and Mortar Estate Improvement Scheme, which signals a new way of thinking about, talking about and making decisions about the Council’s housing estates.

 

 

Additional documents:

Decision:

 

(1)        The Cabinet agreed the principles of the More than Bricks and Mortar Estate

Improvement Scheme ~ Creating Great Places where People want to Live.

 

(2)        That in the first instance, the Cabinet agreed to pilot the scheme on Council

Housing Revenue Account (HRA) housing estates who enjoyed fully constituted residents’ groups.

 

 

 

11.

Fitness for Human Habitation Act 2018 - Obligations pdf icon PDF 575 KB

Housing and Community – to receive a report (C-036-2020-21) on the reasons and benefits for introducing a 5-year bin store replacement programme.  Specifically, the details of the Act and the potential risks of not meeting the requirements of the legislation. 

 

Additional documents:

Decision:

 

(1)        The Cabinet adopted the 5-year bin store replacement programme, to meet the Council’s requirements under the Fitness for Human Habitation Act 2018.  Funded from the HRA

 

(2)        The Cabinet noted the improvements to the Council’s estates and the opportunity for increasing the Council’s recycling, thus supporting the climate emergency.

 

 

12.

New Policy - Disposal of HRA Assets pdf icon PDF 303 KB

Housing and Community – to receive a report (C-037-2020-21) on making best use of the Council’s HRA assets in circumstances where a disposal would be of benefit to the Council and would lead to a net overall benefit.

Additional documents:

Decision:

 

This report was withdrawn so that the Stronger Communities Select Committee could scrutinise and comment on it before it came back to the Cabinet for a decision

 

 

13.

Medium Term Financial Plan Development and Scene Setting pdf icon PDF 383 KB

Finance and Economic Development – (C040-2020-21) - this is the first iteration of the Medium Term Financial Plan within the 2021/22 budget cycle.

Additional documents:

Decision:

 

(1)        The Cabinet noted the contents of the report, including Appendix A (Medium-Term Financial Plan 2021/22 to 2025/26); and

 

(2)        The Cabinet discussed and agreed any actions required, including the assumptions included in the MTFP and the potential options for addressing the underlying budget deficit in order to set a balanced budget for 2021/22.

 

 

14.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

 

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

Additional documents:

15.

Exclusion of Public and Press

Exclusion

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

 

15

 

 

 


16

 

Project Brief - Kickstart

 

 

Proposed Letting of Land at NW Airfield to the Dept. of Housing, Communities and Local Government

 

3

 

 

 

3

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

Additional documents:

Decision:

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the items of business set out below as they would involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12(A) of the Act indicated, and the exemption was considered to outweigh the potential public interest in disclosing the information:

 

Agenda Item

Subject

Paragraph Number

 

15

 

            Project Brief - Kickstart

 

 

3

 

16

 

            Proposed Letting of Land at NWA to the HMRC

 

3

 

16.

Project Brief - Kickstart

Customer & Corporate Support Services – to receive a report (C-039-2020-21) on the Kickstart Scheme that provides funding to employers to create job placements for 16 – 24 year olds on Universal Credit who are at risk of long term unemployment.

Additional documents:

Decision:

The Cabinet considered and agreed:

 

(a)          That the Council provide 8 – 10 Kickstart placements as an employer;

(b)          Officers continue to work towards a West Essex Partnership to deliver the    Scheme and become a Kickstart Gateway; and

(c)          To progress the purchase of a support platform to support the Kickstart Scheme and other initiatives.

17.

Proposed Letting of Land at NW Airfield to the Dept. of Housing, Communities and Local Government

Commercial and Regulatory Services – to receive a report (C-038-2020-21) for the consideration of EFDC to lease an area of land for the operation of a Common Transit Convention System facility as part the UK post-Brexit period.

 

PLEASE NOTE THAT THIS REPORT WILL BE MAILED OUT SEPARATELY.

Additional documents:

Decision:

 

1.         The Cabinet recognised that the proposal to extend the provision of an HMRC facility for a further five years formed part of the national preparations for the full exit from the European Union;

 

2.         The Cabinet noted the overall concerns raised by the Council in its planning response, following discussions with North Weald Basset Parish Council and issues raised by other individuals;

 

3.         The Cabinet agreed to set up a monthly monitoring meeting between HMRC, the Council and the Parish, (in addition to the day to day operational meetings with the North Weald Airfield Management); and

 

4.         As a consequence of the national interest, the formal raising of concerns and the suggestion of a close local monitoring of the facility and its operation, the Cabinet agreed to the approval of a new lease of land at North Weald Airfield (NWA) to the Department of Housing, Communities and Local Government for a Common Transit Convention System facility and to grant delegated authority for such lease and any required side letter to the Chief Executive of the Council in consultation with the Leader of the Council.